Frequently Asked Questions

Costs depend heavily on the size of the organization and the complexity of existing systems. For an SME with 20-50 employees, the typical project budget ranges between 15,000 and 40,000 euros.

In return, annual license cost savings of 5,000-15,000 euros are common. We provide a detailed calculation after the initial analysis – the first consultation is free.

A typical migration for a mid-sized company takes 3-6 months, including planning, implementation, and training. For larger organizations or complex requirements, it can take 12 months or longer.

We work in phases with parallel operation to avoid disrupting ongoing business. The exact timeline is determined during the initial analysis. Use our free migration checklist for an overview of all phases.

For most use cases: yes. Nextcloud with Collabora or OnlyOffice covers file storage, collaborative document editing, calendar, and contacts. For chat and video conferencing, there's Element or Mattermost.

What's missing are some specialized features like Power BI or deep Outlook integration. But for 80-90% of typical office work, open source is perfectly sufficient.

The most important European cloud providers are:

IONOS (Germany) · Hetzner (Germany) · OVHcloud (France) · Scaleway (France) · Exoscale (Switzerland) · Open Telekom Cloud (Germany)

All are subject to European law and not affected by the US Cloud Act. We help you choose the right provider.

The US Cloud Act (Clarifying Lawful Overseas Use of Data Act) of 2018 allows US authorities to demand data from American companies – even when that data is stored on servers outside the US.

This affects all major US cloud providers like Microsoft, Google, and Amazon. For European organizations with sensitive data – especially in the public sector – this is a serious compliance risk.

Yes, there are several alternatives:

Element (based on Matrix) offers chat, video conferencing, and is end-to-end encrypted. Mattermost is a Slack-like solution that runs on-premise or in the cloud. For pure video conferencing, there's also Jitsi or BigBlueButton.

Which solution fits depends on the specific requirements.

For most office workstations: yes. Browser, email, office applications (LibreOffice or OnlyOffice), PDF editing – everything works without issues.

Limitations exist with specialized industry software that only exists for Windows. We evaluate upfront which workstations are suitable and where Windows needs to stay.

We work with parallel operation – the old systems keep running until the new ones function reliably. Our migrations include defined milestones and go/no-go decisions.

In the worst case, you can revert to the old system. However, with careful planning, this is extremely rare in practice.